Adams Intercultural Center Student Office Assistant

Position Title:  Adams Intercultural Center Student Office Assistant – (AIC)   

Semester/Year: 2025-2026 Academic Year

Total Positions Available: Multiple

Supervisor: Renee Grant

Pay rate: $15.50 per hour 

Start Date: August 2025

End Date: May 2026

Hours per week: 5-10

Description

The Adams Intercultural Center (AIC) at Hobart and William Smith Colleges is seeking a dependable and detail-oriented Student Office Assistant to provide administrative and office support during traditional work hours (8:30 a.m. - 5:00 p.m.). This position is ideal for students interested in gaining professional office experience while contributing to the mission of fostering inclusion, belonging, and intercultural engagement on campus.

Responsibilities

• Front Desk Reception: Greet visitors, answer phones, and direct inquiries to appropriate staff.
• Administrative Support: Assist with office tasks such as data entry, photocopying, scanning, and maintaining organized records.
• Communications: Help draft, post, and distribute flyers and social media updates related to AIC events and programs.
• Scheduling & Event Prep: Support scheduling of appointments, meetings, and event logistics (printing materials, room reservations, supply organization).
• Supply & Space Management: Help maintain inventory of office and event supplies; ensure shared spaces are neat, welcoming, and ready for use.

Qualifications

• Professional demeanor, strong communication, and interpersonal skills.
• Strong organizational skills and attention to detail.
• Basic computer skills (Microsoft Office, email, social media platforms).
• Ability to maintain confidentiality
• Well-organized, reliable, responsible, and able to take the initiative
• Demonstrates maturity and good judgment; flexible and adaptable
• Able to work independently or as part of a team
• Sees projects through to completion; seeks clarification when needed
• In good academic standing
• Possess strong communication skills
• Strong customer service orientation; positive, helpful, resourceful
• Demonstrate an awareness of and sensitivity to unique social, cultural, and economic circumstances of students
• Ability to work independently with minimal supervision
• Ability to maintain confidentiality.

Application Instructions

Review of applications will begin immediately; you may be contacted by the hiring manager after application is received.