Alumni and Alumnae Relations Intern

Position Title:                       Alumni and Alumnae Relations Student Intern

Semester/Year:                    Fall 2024

Job Location:                        Office of Advancement | 775 South Main Street

Supervisor:                            Morgan Ewert

Payrate:                                 $15.00 per hour

Start Date:                             September 2024

End Date:                              May 2025

Hours Per Week:                  10 hours

Job Description

Alumni and Alumnae Relations Student Intern

The Offices of Alumni and Alumnae Relations (AAR) foster long-term relationships with alums to enhance affinity, pride, and confidence in Hobart and William Smith Colleges. Working alongside volunteers and campus partners, the AAR channel alums' interests into meaningful support for the Colleges' advancement. The AAR Student Assistant will aid various programs and initiatives, gaining hands-on experience in event planning, public relations, sales, marketing, and corporate communications.

RESPONSIBILITIES 

• Answer (and transfer) phone calls in a professional manner
• Assist with incoming and outgoing mail
• Assist in event planning and promotion and provide support during on-campus events
• Assist with preparation of event materials and packing for events
• Data entry
• Run errands to and from main campus
• Provide support to staff members of the Alumni and Alumnae Relations team
• Perform general office tasks as needed (filing, copying, scanning, cleaning, mailing, etc.)

EXPECTATIONS 

• Interest and aptitude for interacting/communicating with alums of the Colleges
• Punctual and dependable
• Attentive to detail
• Strict adherence to confidentiality protocol
• Professional demeanor and appearance
• Good communication skills, both oral and written
• Genuine affinity for Hobart and William Smith Colleges’ Mission through the work of AAR
• Enthusiastic and positive attitude
• Ability to work some evenings and weekends as needed

PHYSICAL REQUIREMENTS 

• Must be able to bend, lift, and carry up to 50 lbs.
• Must be able to sit or stand at a workstation per assigned work

APPLICATION INSTRUCTIONS

Review of applicants will begin immediately. You may be contacted by the hiring supervisor for additional information. Interested applicants are to submit a professional resume using our application service Handshake. Interview required. Students with Federal Work Study are encouraged to apply.